I. UPDATES TO AO3 TERMS OF SERVICE
Board has voted to approve the new AO3 Terms of Service (TOS), which is now live. The 2-week feedback period prior to the vote received several thousand comments, and Policy & Abuse (PAC) worked with Communications' News Post Moderation subcommittee to respond to more than 400 of them. The overall reaction was positive, and everyone involved is excited by the number of users who agreed this is an improvement to the TOS. Thank you to everyone who provided feedback!
Accessibility, Design & Technology (AD&T) and PAC worked hard throughout October and November to roll out the new page changes, including some accessibility improvements. In the coming months, PAC plans to add new questions to the Terms of Service FAQ addressing some of the comments they received.
II. CONNECTING WITH FANS
In November, Communications engaged with fans in social media-specific posts. One series was dedicated to warning users about the U.S. congressional bill HR 9495, and another highlighted AO3-related trivia commemorating the site’s 15th anniversary. The OTW is also now on TikTok! Initial videos have gotten lots of engagement, and Communications is excited to connect with fans on a new platform.
Fanlore ran the new Fandom Friendships Challenge for the first time, in collaboration with Communications' Fanhackers. The challenge ran from November 11 to 24, with 24 editors participating and 18 editors completing all six tasks. Congratulations in particular to FaalThien and Indes, as well as Lianne from Fanhackers, for their effort in organizing this new challenge from scratch!
Legal responded to several queries about law and fandom, and they worked with other committees to coordinate responses about how U.S. electoral and legislative developments might affect the OTW and AO3. The short answer is: the OTW will continue to provide an inclusive space for fannish expression. The OTW will stand up for fans' free expression in court and legislatively, in the U.S. and worldwide.
We have seen that fans have been a powerful force for promoting free expression. We will continue to pay close attention to political matters that may affect us, and we will continue to let people know when there are opportunities for their voices to be heard.
III. ELSEWHERE AT THE AO3
Since the code changes involved in TOS updates concluded, AD&T published a new release featuring code from several new contributors to welcome them to the AO3 project. As a reminder, AD&T welcomes code contributions from the community: check out AO3's contribution guidelines for more information!
Open Doors announced the import of the Fan Fiction Writers Archive, a multifandom fanfiction archive that began in the 1990s as a GeoCities website. They also shared a roundup post regarding the fanzine fanworks preserved so far via the AO3 Fanzine Scan Hosting Project (FSHP).
In October, Support received 1,761 tickets, while Policy & Abuse received 2,626 tickets. Tag Wrangling wrangled more than 410,000 tags across over 20,600 fandoms: more than a thousand tags per active wrangler!
IV. GOVERNANCE
Board has selected and approved new co-chairs for the new User Response Translation committee. They are glad to see the new committee established and will continue to assist with its initial setup. They are also monitoring trending topics that may potentially influence the OTW’s development.
Board has also continued Board training for new Directors, asynchronous check-ins with various committees, and working with the OTW Organizational Culture Roadmap team.
Board Assistants Team (BAT) worked on a host of projects and tasks: writing replies to volunteer feedback about the OTW Whistleblower FAQs, drafting or updating internal documentation, investigating non-profit training, working on the OTW website, assisting with the OTW Culture Roadmap, and more!
Finance issued and filed the 2023 Form 990, and the 2023 audit report is in its last stages! Both will be uploaded to the OTW website soon.
Translation also finished their translations of the latest Budget update, which is now available in 28 additional languages.
Transformative Works and Cultures is looking forward to the upcoming publication of our Centering Blackness in Fan Studies special issue on December 15!
V. IT'S ALL ABOUT THE PEEPS
Volunteers & Recruiting conducted recruitment for 4 roles for 3 committees this month: AO3 Documentation, Fanlore, and Elections.
From October 22 to November 21, Volunteers & Recruiting received 211 new requests, and completed 180, leaving them with 98 open requests (including induction and removal tasks listed below). As of November 21, 2024, the OTW has 941 volunteers. \o/ Recent personnel movements are listed below.
New Board Members: Kathryn Soderholm (Vice President), Qiao Chu (Secretary), Jenni D. and Kate G (Paid Staff Transition Leads — non-Director, non-Officer roles)
New Committee Chairs: Qiao Chu and Taki (User Response Translation), Dan-i (Strategic Planning)
New AO3 Documentation Volunteers: Ariel Godwin, AuroraT, jothefanbeing, Leja, and 1 other Editor
New BAT Volunteers: Deniz and Lucia S.
New Elections Volunteers: 1 Communications Specialist and 1 Voting Process Architect
New Fanlore Volunteers: cbaryo, Hiely, and Yumi (Graphic Designers)
New Open Doors Volunteers: Al L., arahith, Bit, Doogle, Fandoms_addict, Jamie KB, MT, pan, Teanderthal, Wynne, and 6 other Import Assistants
New Tag Wrangling Volunteers: 17pansies, AliceMk, Anah, Anita, annanomaly, Cell, Curve, Donna, DracoLunae, Ember J, Entity, Fishy, Hylluto, Inar, Jules R, Kate1648, Koma, LaReveuse, Leonids, LilyMae, LilyP, Lost_for_good, LumiAna, Mari C., meat, Meg Creamer, Morgan Drake, PhoenixAsh, Quinn V, Raikki, Recc, Rosie R, silver_greystorms, Starlings, Strawb, Sunflower, surefireshore, SWColeson, and vi
New Translation Volunteers: thestarlesscity (Volunteer Manager) and 1 other Translator
Departing Directors: Zixin Zhang (Secretary role only)
Departing Committee Chairs: Morgan Drake (AO3 Documentation) and 1 Strategic Planning Chair
Departing Communications Volunteers: 1 Graphics Volunteer and 1 Site Moderator-Weibo
Departing Communications News Post Moderation Volunteers: 1 Volunteer
Departing Elections Volunteers: 3 Team Coordinators
Departing Fanlore Volunteers: 1 Policy & Admin Volunteer
Departing Open Doors Volunteers: Hesandi (Import Assistant) and 1 Technical Volunteer
Departing Policy & Abuse Volunteers: 1 Policy & Abuse Volunteer
Departing Strategic Planning Volunteers: 1 Strategic Planning Volunteer
Departing Support Volunteers: Jocelin and 32 other Support Volunteers
Departing Tag Wrangling Volunteers: 1 Chair Assistant; Beth B (Supervisor role only) and 1 other Supervisor; Art, Cherie, Ella B., Felix Engler, Gretal, Issay, lasttai, Laula, Laurie G, Monnie, Rook, Vincent, Yuan, YunShan, Yun D., Zhal, and 11 other Tag Wranglers
Departing Translation Volunteers: 1 Task Assistant; Alba, Aline, Kathleen P, Noemie, shirasade, Sofia M, Vincent, and 7 other Translators
Departing TWC Volunteers: 1 Proofreader
Departing Volunteers & Recruiting Volunteers: Erica, whetherwoman, and 2 other Volunteers
For more information about the purview of our committees, please access the committee listing on our website.
The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan-run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.